Grant Writing

Before you start:

• Read through the grant application guidelines. Check that you meet the eligibility criteria and that your project dates align with the application and notification timeline.
• Ensure that your project suits the objectives of the grant. If you need to make significant changes to the project to suit the grant, then you may need to consider alternate funding opportunities.
• Read through the application form in its entirety before applying and note any questions that arise.
• Contact the relevant grant officer to discuss your project and seek clarity on any questions. It is highly recommended that artists speak to the funding body before applying.
• Do your research. Look at other projects or artists that were previously funded and consider what may have contributed to their success.

WRITING THE APPLICATION

Construct a succinct, articulate and hard-hitting description of your project. Be conscious of and abide by word or character limits on the application form. Write the application as though the reader knows nothing about you, the project or your capacity to deliver. Never assume the organisation knows what you are trying to achieve. Prepare your application in a separate document and do not write directly in the online form. As you will need to make edits before submission, this ensures you have a working document backup in the case of technical difficulties with the online form.

Here are some key areas to address:

• The project: What does the project or opportunity involve? What outcomes will it produce? Who will it impact or benefit? Keep all information accurate, clear and succinct.
• The need: Clearly state why you are the best person for this grant and why now is the best time for you to be selected. Speak to the need for this opportunity and the impact it will have at this point in your practice.
• The key players: Aside from you, who are the other key participants in this opportunity. Be sure to include the credentials of the other artist(s) if you are applying for funds to work with other creatives. If you are applying for funding towards a residency, explain the merits of the institution and why it’s the best fit for your practice. Be clear about why these participants or partners are critical to your practice and project.
• Define the process: Explain how the project or work will be implemented, defining the key milestones in its delivery.

ADDITIONAL DOCUMENTATION

Images
Include high quality images of your work. Images are often the first way that people connect with an artist’s practice so it is critical to make a strong and professional impression. When an assessment panel reviews many applications, it is often strong images that make a candidate stand out. Refer to our toolkit for guidance on documenting your work for applications.

Timeline
Timelines are a key aspect of the application and should highlight the milestones and important dates. Format your timeline in one succinct list or table.

Letters of support
If you are working with other artists, venues or organisations, ask them for a letter of support. Ideally, letters of support will be written on official letterhead. Evidence of support from those you are planning on working with will strengthen your application. Ask for support letters well in advance of the grant deadline. Provide a list of areas that should be addressed to expedite the process, as well as ensuring the letter suits your needs and the grant’s requirements.

Referees
Referees are often an application requirement. Select people who have a good understanding of your practice and can speak positively about your professional capacity to deliver a project. 

Artist statement
See our toolkit for advice on writing your artist statement.

CV
See our toolkit for advice on writing your CV.

Budget
See our toolkit for advice on writing your budget.

Before sending
Invite people to read your application and ask for feedback on its clarity and content. Check that you have included all required details and that all support material is clearly labelled. Use an application checklist if it’s provided.

If you’re unsuccessful
Although most funding bodies do not have capacity to supply feedback, it is always worth reaching out. Grants are usually highly competitive and demand often exceeds available funds. By seeking feedback from the project officer, you may gain insight that will improve future applications. Rejection can be difficult when applications are unsuccessful. For free and confidential mental health, wellbeing and career support for creative practitioners, call Support Act on 1800 959 500.

Acquitting the grant
Diarise your acquittal due date and submit it well in advance. Reflect on your application and detail what you could and could not achieve. Explain any variations to your original application. Keep copies of any media coverage your project receives and include this in the acquittal. Include documentation of the project if available.

Guildhouse Community and Accredited members are eligible for Advice Bank sessions. Discuss a range of topics with Guildhouse’s experienced art professionals, including; grant funding applications, professional documentation, marketing, communications, artist opportunities and more. Contact us for more information.